Review pricing of reservable equipment and the types of labor associated with delivering or setting up the equipment and/or assisting with events.
Please note: There is no charge attached to support calls for problems with installed in-room equipment owned by Classroom Services (unrelated to the set-up of an equipment reservation).
Rates and Fees
Delivery Assistant: Equipment delivery by UW staff member or student (set-up/break-down not included).
Event Assistant: Equipment delivery, set-up/break-down and basic event support by UW staff member or student (when available).
Media Technician: Media specialist providing high-level technical support for equipment and connectivity assurance (when available).
| Labor Type | UW Academic Rate (per hour) | UW Activity Rate (per hour) | Non-UW Activity Rate (per hour) |
|---|---|---|---|
| Delivery Assistant | $25 | $25 | $35 |
| Event Assistant | $40 | $40 | $50 |
| Media Technician | $50 | $50 | $60 |
| After-Hours Support | $60 | $60 | $70 |
| Short-Notice Fee | $25 | $25 | $35 |
Reserved equipment is for use in our designated service areas of the Health Sciences Building, Health Sciences Education, South Campus Center and the Foege Building only. Equipment cannot be transported offsite to other locations.
| Equipment Type | UW Academic Rate (per day) | UW Activity Rate (per day) | Non-UW Activity Rate (per day) |
|---|---|---|---|
| Document Camera | $45 | $70 | $95 |
| Laptop (PC, MAC) | $65 | $90 | $140 |
| Portable LCD Projector | $100 | $150 | $200 |
| Tabletop Podium (no microphone) | $15 | $25 | $35 |
| Rolling Podium | $20 | $30 | $40 |
| Portable Screen | $15 | $25 | $35 |
| DVD Player, USB | $5 | $10 | $15 |
| Wired Microphone (handheld) | $25 | $30 | $45 |
| Wireless Microphone (handheld or lapel) | $65 | $90 | $140 |
| Speaker | $45 | $70 | $95 |
| Event Chairs (stack of 10) | $10 | $15 | $25 |
| Whiteboard | $15 | $25 | $35 |
| Coat Rack | $15 | $25 | $35 |
| Directional Sign Standards | $5 | $10 | $15 |
| Easel | $10 | $15 | $25 |
| Portable Partitions | $35 | $40 | $55 |
| Tables (6ft) | $10 | $15 | $25 |
| Conference Phone | $45 | $70 | $95 |
| Stanchion Pole | $10 | $15 | $25 |
| Stanchion Rope | $10 | $15 | $25 |
| Waste Containers | $40 | $40 | $60 |
If you have an equipment need and it is not listed on this page, please call or email us.
We offer a selection of equipment for courses and events at no charge. This includes but isn’t limited to:
- Podium Keys (required to access the wireless microphones in certain rooms)
- To know if your room requires a podium key, please reference the Room Matrix.
- Adaptors
- Assisted Listening Devices
- Additional one-off items that cannot be requested through our reservation form
This equipment can be checked out on a first come, first-served basis. In order to check out these items, please stop by of our office during our open hours (8 a.m.-5 p.m., Monday-Friday).
Equipment needs not covered by items listed on this page can be communicated to us at crshelp@uw.edu or 206-543-6729.
Advance Notice: Requests must be made at least 21 days in advance. Requests not meeting these criteria may incur a short-notice fee.
Cancellation & Other Fees: Review reservation policies for complete information on cancellation and fees.
Installed Equipment: Use of installed equipment is included in room rental rates.
Labor: Classroom Services staff are not required to be present for the duration of room reservations. Staff presence can be requested for a fee.
Taxes & Overhead: Sales Tax (10.35%) and Institutional Overhead Charge (15.6%) are added to all cash, check, and credit card transactions.
Classroom Services operational hours are 8 a.m.-5 p.m., Monday-Friday. During off-hours and on weekends, we are not able to offer the following services:
- Room Set-Up/Break-Down
- Operator Services
- Event Support
- Customer Service Support
- Equipment Delivery
Customers planning a complex event that will occur after-hours should contact Classroom Services staff to discuss your options.