Keys

HS Building Management processes all new key orders for Health Sciences departments. Do not send requests for Health Sciences keys to the UW Lock Shop.

To order new keys:

• Email hsbuild@uw.edu to request new key copies. Include the key number, the room number that the key is for, and UW worktags in the email. Note: Cost Center (CC) and Resource (RS) tags are typically required to complete key orders.
• Only designated Building Access Coordinators (BACs) may order keys. If you are not a BAC, we will require BAC approval before completing the order. Please review the Building Access Coordinator (BAC) page for more information.
• Information about key cost can be found on the UW Facilities Building Access webpage.

HS Building Management will verify key request information and assign sub-numbers to new keys. HS Building Management then submits information to the UW Lock Shop for key cutting. Orders are submitted once a week on Friday afternoons.

The Lock Shop delivers completed orders to HS Building Management for distribution. HS Building Management will notify requestors when their key order is ready for pick up in T283.

HS Building Management may require additional information if new master keys are being requested. Please review the Health Sciences Consolidated Key policy for more information.

HS Building Management reserves the right to deny new key orders if a request is unapproved, missing information, or your department has failed to comply with our keying policies.

HS Building Management can provide keys for temporary checkout to UW affiliates or contractors. Email hsbuild@uw.edu if you would like to request a key for checkout. Checked out keys can be picked up in the HS Building Management office.

Please review the Health Sciences Key Checkout policy for more information.

HS Building Management works with the UW Lock Shop to rekey rooms in Health Sciences facilities.

A room should be rekeyed if:

• It has been re-assigned to a new user.
• Existing keys to the room have been lost.

Please review the Health Sciences Consolidated Keys policy for more information.

To begin a rekey:

• Submit a work order with UW Facilities to begin the rekey process. You may also email Customer Care at careteam@uw.edu. Please include which room(s) you’d like rekeyed in the order.
• Only designated Building Access Coordinators (BACs) may confirm and approve rekey requests. Please review the Building Access Coordinator (BAC) page for more information. If you have submitted a rekey order and are not a BAC, we will require BAC approval before proceeding with the order.

HS Building Management will coordinate with the requestor for keying information. HS Building Management will verify keying requirements and advise on best practices if needed. HS Building Management then sends verified information back to the Lock Shop for installation and order completion. New keys requested with rekey requests will be delivered to T283 for pickup.