FAQs

Typically, courses (regular meetings with course prefix and number, i.e., NURS 555) receive the first priority in room scheduling. After courses have been scheduled, non-course reservations are made on a first-come, first-serve basis. Our goal is to maximize room use efficiency for everyone.

Due to the high volume of requests processed, we unfortunately cannot guarantee that the same room will be available for multiple date events. Classroom Services does understand the importance of consistent rooms and will provide the best available options.

The billing process occurs after your event has occurred. To receive your invoice in a timely manner, please provide the appropriate billing address or budget number when you make your reservation.

First, please review the Key Checkout policy webpage to check if it applies to your reserved room.

• Events in South Campus Center or Foege-S building – all rooms are kept unlocked.
• Events in the Health Sciences building – all rooms are kept unlocked except I132, T365, and T480**.

**Keys for these rooms can be checked out from Building Management in HST T283 during their office hours, Monday-Friday, 8 a.m.-4:30 p.m.

Food is not permitted inside of classrooms within the Health Sciences Building. Light meals and snacks may be set up outside of lecture halls, but food service is otherwise restricted to the locations listed in our Food & Beverage Service policies. 

You will need a UW NetID to connect to the wireless internet. Guests at the UW who do not have a UW NetID, may get visitor access. Review the UW-IT WiFi Wireless service webpage for additional details.

• In the Health Sciences Building, please contact Building Management at 206-685-0143 or stop by their office in HST T283.
• Please remember that I132 and T480 are always kept locked, so you must pick up a key from Building Management prior to your event.
• Lockouts for events held after business hours can be directed to Health Sciences Security via UW Police Dispatch at 206-685-8973.

Reservation requests are processed on a quarterly basis and in the order received. Courses receive first priority in general assignment rooms like classrooms, lecture halls, and labs. As such, these spaces are not available for reservations until the courses for the quarter have been scheduled and corrected.

To see current reservation timelines and submission dates, please check the Room Scheduling Times section of our Policies.

Anyone with a UW NetID can use 25Live to see the availability of spaces which can be reserved through Classroom Services by entering the name of a specific room into the Location search bar.

You can also make use of several Pre-Defined Searches to see the availability of multiple rooms at the same time. The UWS – HSB – General Assignment and UWS- HSB – Special Event Spaces public searches will allow you to look through our General Assignment and Event spaces respectively.

The exterior entrances to the Health Sciences, Foege, and South Campus Center buildings are kept locked at all hours, but can be accessed via Husky Card by all UW students, faculty, and staff.

If you plan on having non-UW individuals in attendance, you must fill out a Use of University Facilities (UUF) form before the scheduled date of your event. After the form is submitted, Building Management will schedule the exterior building doors to be unlocked for one hour before and one hour after the start time of the event.

Individual classrooms and lecture halls are not typically locked.

Additional information about door unlocks for events can be found on the Building Management website.

Sign standards can be requested through the CRS Request Wizard and placed in public spaces within the Health Sciences buildings, such as the examples listed below:

• Health Sciences Lobby (C-300)
• T-wing 4th Floor Overpass (near the cafe)
• E-Court Entrance (Across from the S Parking Lot, near E-Court Cafe)
• I-wing Rotunda
• Health Sciences Education Building Main Lobby
• Health Sciences Education Building West Entrance
• South Campus Center 3rd Floor Lobby
• South Campus Center 2nd Floor Lobby
• Foege North Lobby
• Foege South Lobby

Directional signage, such as printed signs to help guide attendees to your room, can be put up in the hallways of the Health Sciences buildings within 24 hours of the start time of your reservation. These signs can only be placed using painter’s tape, not masking tape or other similar adhesive tapes, and must be taken down and disposed of within 24 hours of the conclusion of your event. Failing to remove event-related signage may result in a clean-up fee being applied to your reservation.

Our office provides event support between the hours of 8:00am—5:00pm, during which time we will do our best to resolve any issues you may experience. To reach our office, please call us at
206-543-6729 or send an email to crshelp@uw.edu for less immediate issues.

If you are having issues accessing the building outside of our office hours, please call the UW Police Department using their Non-Emergency line at (206) 685-8973. A security guard is regularly on patrol from 12:00pm—8:00pm, Monday through Friday, and 8:00pm—6:00am every day.

All of the spaces managed by Classroom Services are regularly cleaned by our Custodial team. If you would like to schedule additional cleaning of the space before or during your event, you may submit a request to UW Facilities via their website or by contacting them directly at (206) 685-1900 or careteam@uw.edu.