Service and Rate Guidelines
There are 4 primary rate categories for Classroom Services events. Rates, such as Room Rates or Equipment Rates, vary whether your event is for a course, student group (RSO), or special event and if you are a member of the UW community. Below, you can review the four rate categories and the criteria for determining which rate category for CRS spaces, equipment, and services applies for your course or events.
These rate categories went into effect starting Autumn Quarter 2019.
UW activities supporting academic and/or instructional outcomes with faculty, staff and/or students in attendance exclusively.
Typical events/activities include:
- Course development activities
- School, department, or program meetings
- RSO/student government group meetings and internal events with UW entities (if over 2 hours)
- Internal training, development, or fairs
- Admissions-related activities for applicants of the University
- Active recruitment activities (defined as events designed for potential applicants who would be eligible to apply to the University within one year’s time)
- School orientations
UW-sponsored activities that are open to the general public.
Typical events/activities include:
- Graduations
- Public conferences, ceremonies, and events
- Public performances
- External training, development, fairs, or camps
- RSO/student government group public events
- Alumni events
Events held by non-university (UW) groups and organizations.
Typical events/activities include:
- Vendor shows
- Game day events
- Personal meetings
- UW credit-generating courses with course numbers. +^
- Dissertation defenses with course numbers. +
- Self-sustaining, credit-generating courses with course numbers. *^
- CHSIE events which map directly to HS Schools’ various accreditation requirements when meeting in general assignment classrooms and special event spaces. *
- RSO/student government groups meeting with other UW entities in general assignment spaces for 2 hours or less (requires billing information from group to be on file with Classroom Services). RSOs are always required to pay for special event spaces and/or for events that are open to the public. *
- UW Benefits Office, WFSE, SEIU/UAW, HSAS&F Director’s Office, and Capital Projects groups. *
* Equipment and labor fees still apply.
+ Labor fees still apply.
^ Course breakout sessions are defined as sessions directly related to course curriculum with course numbers that are being offered on the UW Time Schedule where relevant primary instructors or teaching assistants are present to provide course support. If a session is open to the public or requires the course to request a higher capacity room, it may not be deemed a course breakout by Classroom Services staff and a fee may be incurred.
Unless otherwise stated, courses, etc., will pay a fee under one of the existing rate categories for use of special event spaces. If a session is open to the public or requires a request for a higher capacity room, fees may be incurred. To ensure that room assignments are maintained, courses need to have active student enrollment. Courses with zero enrollment will have their room assignments dropped within the first weeks of the quarter.